Vancouver

Operations Coordinator

Summary

Our client, Renewal Funds, is a mission venture capital fund that invests in early growth stage companies in two key areas: environmental innovation and sustainable consumer products. Their values center around environmental sustainability and ensuring a safer and cleaner planet through their investments. Their business is both a 1% for the Planet member and a multi-year B Corp “Best for the World” honoree.

Their team is growing and they are looking to add an Operations Coordinator. This key role is the glue that holds the office together and will support everything from financial administration to facilities management to operations.

The best person for this position is a highly organized culture builder who thrives in ensuring that office operations run smoothly while creating order and efficiencies through their contribution and support to the whole team.

If you’re passionate about working in a workplace committed to environmental stewardship and relish the thought of supporting an amazing team of smart, ethical co-workers, have a look at the requirements below.

*Please note that during COVID, this role may start as a partially remote role (in adherence to provincial restrictions and guidelines). At the appropriate time, and following all provincial health and safety protocols, this role will transition to a full-time, in-office role with some flexibility around hours.

What you’ll be doing:

As the center point of the office, your role will support and impact several areas of the business. Your day to day will combine consistent responsibilities with varying priorities and will include:

Financial Administration
  • Accounts payable, bookkeeping, and invoice management
  • Bank account management, payments, and reconciliations
  • Record keeping

Facilities Management

  • Managing and coordinating lease, property manager, insurance
  • Managing vendors and office supplies
  • Managing couriers and mail
  • Ensuring the physical office is running smoothly

People and Culture Support

  • General HR and personnel support
  • Benefits administration
  • Maintaining employee handbook and health and safety policies

Team Support

  • Special events planning and meeting planning support
  • Database management
  • Team scheduling and other admin support
  • Special projects as required by team members

What you need to have:

  • Experience in a similar role is an asset
  • Experience with MS Office suite
  • Experience with administrative finance
  • Highly organized with a high attention to detail
  • Experience with CRM and accounting technology is an asset
  • A curious mind-set and willingness to learn
  • A solutions-oriented attitude with a positive approach
  • A passion for environmental sustainability

We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQIA2SI+, veterans, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us.

To apply, please send a summary of who you are as well as your resume to emily@myivy.co and please reference where you saw this posting.

We thank all who show interest. Only those shortlisted will be contacted.

Please note that this role is located in Vancouver. At this time we are not accepting remote candidacies.